Managing a paper trail of records can be a daunting task for any business. Documents need to be properly stored, managed and accessed in a timely manner in order to support business processes and meet regulatory requirements. Properly and efficiently converting files to digital formats requires expertise, equipment and processes most organizations don’t have.
Our outsourced document scanning services provide an affordable and convenient solution for the successful conversion of paper records into a digital file format for clients throughout the greater St. Louis metropolitan area.
We provide a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget, while our project management process allows for the timely and precise completion of your conversion.
We are committed to preserving the security of your business records during the scanning and conversion process. Our screened scanning experts are trained to handle private and confidentiality information while strict chain of custody protocol is maintained during the transfer, scanning and conversion phases.
Your documents our transferred in GPS tracked and alarmed vehicles to our secure St. Louis document scanning facility where they are prepped for scanning. This involves removing binders, staples, paper clips, sticky notes, etc. High speed, production grade scanners then capture and convert your hardcopy data. Our quality control procedures insure that each image is accurately captured.
Indexing software allows for your data to be organized into customized index fields while Optical Character Recognition technology (OCR) gives you the ability to search for keyword and phrases within a digital file. Your digital data is then transferred to a media format of your choice.
Affordable Document Scanning Solutions
Document Scanning and imaging is an affordable and efficient solution to your document management challenges. At The File Room, we offer a simple and secure range of document imaging and paper scanning services that will convert some or all of your business documents, medical records, and archives into high-quality digital images.
Once we scan and digitally archive your materials, The File Room will provide secure storage solutions for easy retrieval of these records whenever, and wherever, you need them.
The File Room offers the easiest, safest and most affordable way to take control of your document imaging and information management challenges including:
- High grade optical scanning
- Digitization and electronic document processing
- High quality digital images from all types of materials
- High Speed document scanning
The File Room takes the hassle out of document management. We offer pick-up and delivery of your documents, storage service should you wish to leave them with us for the long term. We serve clients in the St. Louis Metropolitan Area (including the Metro East and St. Charles County).
To find out more about how our document scanning solutions can reduce your overhead business costs, please contact us by phone or fill in the form on the page.